Event Manager

岗位职责
1、Project Leadership & Delivery (in collaboration with the Core event team): 1) Project plan; 2) Timelines; 3) Milestones; 4) Critical path; 5) Ensure alignment with event vision and objectives; 6)Track progress and proactively resolve issues; 7) This aligns directly with project management responsibilities such as planning, stakeholder coordination, and risk management;
2、Executive Support to Event Owner: 1) Manage: Priorities; Decision timelines; approvals; 2) Prepare: briefing papers; reports; key decisions;
3)Ensure the Owner is: informed; prepared; never the bottleneck;
3、Event Production & Operations – Oversee and report: 1) Staging, AV, lighting, technical; 2) Site design & build; 3) Bump-in / bump-out; 4) Manage logistics; 5) Venues; 6) Suppliers; 7) Contractors; 8) Infrastructure;
4、Stakeholder & Partner Management: 1) Sponsors; 2) Government / authorities; 3) Vendors; 4) Internal teams; 5) Build and maintain strong working relationships; 6) Manage expectations and communications;
5、Budget & Commercial Oversight: 1)Develop and manage full event budget with the Event Owner and Core team; 2)Track spend vs forecast; 3)Identify cost risks and savings opportunities;
6、Risk, Compliance & Safetyr: 1) Risk assessments; 2) Safety planning; 3) Contingency plans; 4) Ensure timely and documented compliance with: permits; regulations; insurance; 5) Oversee crowd management, security, emergency planning;
7、 Programming & Experience Design: 1) Oversee and report the event experience with the Creative, Technical and Operational teams: content; flow; audience journey; 2) Ensure alignment with:brand, audience, strategic outcomes;
8、 Team & Supplier Management: 1) Oversee and report the internal progress: Internal project team leads; Manage external suppliers and contractors; Ensure clear accountability and delivery;
9、 Event Delivery: 1) Act as: escalation point; problem solver; 2) Ensure seamless delivery across all areas; 3) Communication conduit between all teams and stakeholders;
10、 Post-Event Reporting & Evaluation: 1)Lead debriefs and reporting; 2)Analyse: attendance; engagement; financials; 3)Capture learnings for future events

岗位要求
1、Essential: 1) 10+ years experience in:large-scale events or festivals; 2) Strong project management capability; 3) Experience delivering high-volume public events; 4) Proven ability to manage multiple stakeholders
2、Should have: 1) Extreme organisation; 2) Time management + prioritisation; 3) Executive communication; 4) Decision filtering (what matters vs noise); 5) Calm under pressure
3、Technical Knowledge: 1) Event production (AV, staging, site ops); 2) Budgeting & financial control; 3) Risk & safety planning; 4) Vendor & contract management.