Executive Secretary to President

岗位职责
1、Manage the President's calendar by efficiently scheduling appointments as per the priority set by the President;
2、Manage the incoming and outgoing calls on the phone line of the President's office;
3、Schedule meetings, events, conferences and arrange conference rooms;
4、Prepare agendas for the meetings, as and when required;
5、Co-ordinate travel arrangements, prepare itineraries, prepare, compile, and maintain travel vouchers and records;
6、Manage travel reservations and other logistic arrangements in line with the Bank's protocol and other applicable policies and processes;
7、Support the visits to the President's office;
8、Determine the matters of top priority and handle them accordingly;
9、Manage sensitive and confidential information to and from the President's office;
10、Establish, maintain, and ensure timely update of paper and electronic filing system for records, correspondence, and any other material for the President, in accordance with the Bank's procedures;
11、Compose, type, and distribute meeting notes, routine correspondence, and reports;
12、Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters;
13、Operate an electronic mail system and coordinate the flow of information both internally and with other organizations;
14、Perform general clerical duties to include but not limited to photocopying, mailing, and filing;
15、Provide administrative support and coordinate office management activities, as and when needed;
16、Other duties and responsibilities assigned from time to time.

岗位要求
1、Bachelor’s degree or equivalent from a reputable university;
2、A minimum of 7 years of proven experience as a secretary, office assistant or relevant administrative role, or any relevant experience in any sector ;
3、Thorough knowledge of office equipment, proficiency in MS Office and understanding of office management procedures;
4、Excellent organizational and time management skills;
5、Analytical abilities and aptitude in problem-solving;
6、Refined communication skills in banking, administrative, or diplomatic functions;
7、Experience working in a multi-cultural work environment;
8、Fluency in English and Chinese essential to communicate in written and verbal format.