Secretary

Purpose & Overall Relevance for the Organization:

The mission of the Secretary to SVP/VP is to assist them on administrative task and daily

communications.

Key Responsibilities:

Support assigned SVP/VP in team communication management, including but not

limited to function all employee meeting, DR meeting.

Support SVP/VP in team activities management, including but not limited to

function teambuilding, restricted meeting room booking etc.

Support SVP/VP in business related visitors management.

Support SVP/VP in business related presentation formatting & editing when

needed.

Support SVP/VP to manage and maintain the department filing system to

make sure all documents are maintained or released in time and accurately.

Assist SVP/VP to manage the Online approval when needed

Manage business related Calendar for SVP/VP to make sure they can have a

proper daily schedule that is well planned and managed

Support SVP/VP on Travel & expense management and company car management

Other ad hoc business related and reasonable tasks assigned by leaders, including but not

limited to SLT conference or meeting logistic support.

Key Relationships:

Function Management Team

SVP/VP Secretary community

Travel team

Admin functions

Finance internal colleagues

HR

Upper management across function

Knowledge, Skills and Abilities:

Detail-oriented

Team work

Ability to multi-task

Stress & confidentiality proof

Excellent file management skills

Excellent interpersonal/communication skills

Previous experience as an executive assistant or secretary.

College Degree, preferably with an economics or Operations background.

Fluent in English & Mandarin

Excellent working knowledge of Microsoft software.