Executive Secretary to C-suite - Public Sector (60k)

About Our Client

We are representing a public organisation, they are looking for an Executive Secretary to support the C-suite executive and provide comprehensive administrative, operational, communication, protocol, stakeholder engagement, and government liaison support while ensuring the efficient management of business, personal, social, and public affairs.

About the Role

Provide comprehensive secretarial and administrative support to the C-suite executive, including calendar, meeting, travel, and correspondence management.

Act as the primary liaison between the Executive Office and internal departments, ensuring timely communication and follow-up on key matters.

Prepare reports, presentations, meeting materials, speeches, briefing notes, and official correspondence.

Coordinate and monitor strategic projects, action items, and business initiatives on behalf of senior management.

Handle government relations matters and maintain effective communication with government departments, regulators, public bodies, and external stakeholders.

Manage confidential and sensitive information with the highest level of discretion and professionalism.

Support the Executive's personal affairs, including personal appointments, travel arrangements, and other delegated matters as required.

Coordinate social engagements, VIP visits, networking functions, official events, and stakeholder meetings.

Represent the Executive Office professionally when interacting with board members, community leaders, industry partners, and other key stakeholders.

Undertake ad hoc assignments and special projects to support organisational objectives and the smooth operation of the Executive Office.

The Successful Candidate

Bachelor degree holder in Business Administration or related discipline

Minimum 15  years' experience of executive assistant in public sector and quasi-government organisations

Excellent command of written and spoken English and Chinese.

Strong interpersonal, communication, stakeholder management, and organisational skills.

Mature, resourceful, detail-minded, and able to handle confidential matters independently.

Experience liaising with government departments and senior external stakeholders is highly preferred.

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams), with the ability to prepare executive-level reports, presentations, briefing papers and official correspondence.

Good command of English, Mandarin and Cantonese.

Click "Apply Now" to apply for this position or call Kobe Lo at +852 3180 4948 for a confidential discussion. All information collected will be kept in strict confidence and will be used for recruitment purpose only.