Executive Assistant

Executive Assistant

Purpose of the Position

The Management Executive Assistant provides proactive administrative and operational support to the General Manager, ensuring the efficient management of priorities, schedules, travel, communications, and executive logistics. As a trusted partner, the role enables the GM to operate effectively in a dynamic environment and supports a seamless experience for an expatriate leader based in Taiwan.

Key Responsibilities

Executive Support & Calendar Management

Manage the GM’s calendar, appointments, meetings, and business priorities.

Coordinate daily schedules and transportation arrangements.

Anticipate scheduling conflicts and proactively recommend solutions.

Travel Coordination

Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.

Ensure travel arrangements comply with company policies and business requirements.

Manage travel-related changes and provide logistical support as needed.

Senior Leadership Visits & Hospitality

Coordinate executive visits, including agendas, meeting logistics, transportation, and hospitality arrangements.

Support cultural and business protocol requirements for local and international visitors.

Organize welcome packages and related engagement activities.

Expense & Administrative Management

Prepare and submit travel and expense claims for the GM and Management Team.

Maintain accurate records and ensure compliance with company policies.

Support general administrative and operational requirements.

Expatriate Support

Assist the GM in navigating local customs, administrative processes, and day-to-day living in Taiwan.

Proactively identify and resolve challenges that may impact the expatriate experience.

Stakeholder Coordination

Partner with internal and external stakeholders to ensure smooth meeting preparation and follow-up.

Coordinate catering and logistics for meetings and executive events.

Handle confidential information with professionalism and discretion.

Qualifications & Experience

Bachelor's degree or equivalent preferred.

Minimum 5 years' experience supporting senior executives, General Managers, or leadership teams.

Experience managing complex calendars, travel arrangements, and executive administration.

Experience in multinational and fast-paced business environments preferred.

Experience supporting expatriate leaders is an advantage.

Skills & Competencies

Strong organizational, planning, and time management skills.

Ability to work independently and manage multiple priorities in a fast-changing environment.

Proactive, adaptable, and solutions-oriented with strong attention to detail.

Excellent interpersonal and communication skills in English and Mandarin.

High level of integrity, professionalism, and confidentiality.

Strong problem-solving skills and ability to anticipate executive needs.

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).