锦鲤求职岗位描述
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About the Company
Our client is a well-established international business group with a growing presence across the globe. The Hong Kong office serves as an important regional hub, supporting cross-border business activities and strategic projects. The company offers a dynamic, professional, and collaborative working environment with opportunities to work closely with senior leadership and international stakeholders.
About the Role
This is a standalone office management role based in Hong Kong, responsible for overseeing the day-to-day operation of the office while providing executive support to senior management. The position offers a unique blend of office administration, executive assistance, and people operations responsibilities, making it ideal for candidates who enjoy a broad and hands-on scope.
Key Responsibilities
Office Administration & Operations
Lead the daily operations and administration of the Hong Kong office, ensuring smooth and efficient workplace management
Oversee office facilities, maintenance, workplace services, procurement, and vendor management
Develop, implement, and continuously improve office administration policies, procedures, and best practices
Coordinate office relocation, renovation, workspace planning, and related operational projects
Manage office budgets, expense tracking, invoice processing, and cost allocation activities
Serve as the primary contact for building management, external service providers, and internal stakeholders
Coordinate visitor arrangements, meeting room scheduling, business hospitality, and travel logistics
Maintain a professional, welcoming, and high-quality office environment
Executive Support
Provide dedicated executive assistant support to senior leadership in Hong Kong
Manage complex calendars, meeting arrangements, travel schedules, and business itineraries
Prepare meeting materials, presentations, reports, and business correspondence
Coordinate communication between internal departments and external stakeholders
Support business reporting, follow-up actions, and project coordination when required
HR Operation
Support employee onboarding and offboarding processes
Coordinate employee records, documentation, and general HR administration
Assist in employee engagement activities and office communications
Liaise with regional and corporate teams on people-related matters
Requirements
Bachelor's degree or above in Business Administration, Management, Hospitality Management, or related disciplines
4-6 years of relevant experience in office administration, office management, executive assistant, corporate services, or workplace operations
Experience supporting senior executives while managing office operations independently
Previous experience in multinational corporations, international organizations, or professionally structured companies preferred
Strong knowledge of office administration, vendor management, facilities management, and business support functions
Proven ability to manage multiple priorities in a fast-paced environment
Excellent organizational skills, attention to detail, and problem-solving abilities
Strong sense of ownership, confidentiality, and service mindset
Fluency in English, Cantonese, and Mandarin is essential
Proficiency in Microsoft Office applications
Click "Apply Now" to apply for this position or call Andy Liu at +852 3180 4916 for a confidential discussion. All information collected will be kept in strict confidence and will be used for recruitment purpose only.