锦鲤求职岗位描述
About the Client
Our client is a private investment platform established to manage the business, investment and administrative affairs of a prominent family. Operating through a lean and professional team in Hong Kong, the office oversees a portfolio of investment, holding and operating entities across multiple jurisdictions.
About the Role
This is a broad and hands-on position combining Company Secretarial, HR Administration and Office Management responsibilities.
Reporting directly to senior management, the successful candidate will serve as the key in-house coordinator for corporate governance and administrative matters across the organisation. The role requires a highly organised individual who is comfortable managing multiple priorities while maintaining the highest level of confidentiality and attention to detail.
Key Responsibilities
Company Secretarial & Corporate Governance
Manage company secretarial matters for Hong Kong entities and assist in coordinating offshore structures where applicable.
Maintain statutory records, registers and corporate documents.
Prepare and coordinate annual returns, regulatory filings and compliance submissions.
Organise board meetings and shareholders' meetings, including preparation of resolutions, agendas and minutes.
Monitor compliance deadlines and maintain an up-to-date compliance calendar.
Coordinate with external legal counsel, auditors, tax advisers and corporate service providers.
Handle KYC, due diligence and corporate documentation requests from banks and financial institutions.
Maintain entity structure records and support ongoing corporate administration projects.
HR & Payroll Administration
Assist with payroll administration and salary-related documentation.
Coordinate MPF administration and employee benefit matters.
Support employee onboarding and offboarding processes.
Maintain employee records, leave records and HR documentation.
Assist with employment-related tax filings and routine HR administration.
Office Operations & Administration
Oversee daily office administration and vendor management.
Coordinate office facilities, supplies and operational support services.
Arrange meetings, travel bookings and logistics when required.
Maintain corporate records and confidential documentation.
Support ad hoc projects and administrative initiatives assigned by management.
Requirements
Education & Professional Qualifications
Bachelor's Degree in Corporate Governance, Business Administration, Law or related disciplines.
HKCGI qualification (ACG or FCG) preferred.
Experience
5-10 years of relevant Company Secretarial experience.
Strong knowledge of Hong Kong Companies Ordinance and statutory compliance requirements.
Exposure to offshore entities such as BVI or Cayman structures would be advantageous.
Experience gained from Family Offices, Corporate Services providers, Trust Companies, Professional Firms or Corporate environments will be considered.
Skills & Competencies
Strong organisational and document management skills.
Ability to work independently and manage multiple responsibilities simultaneously.
High level of accuracy and attention to detail.
Proficient in Microsoft Office applications.
Language Requirements
Fluent Cantonese, Mandarin and English.
Strong written and verbal communication skills.
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Click "Apply Now" to apply for this position or call Andy Liu at +852 3180 4916 for a confidential discussion. All information collected will be kept in strict confidence and will be used for recruitment purpose only.