公司秘書助理（編號：A02）

Requirements:
Qualification:

Bachelor’s degree in Law, Accounting, Corporate Governance, Business Administration or related discipline

Member or student member of The Hong Kong Chartered Governance Institute (HKCGI) (formerly ICSA) preferred

Relevant professional qualification (e.g. LLB, BSc (Hons) Accounting, Corporate Governance certification etc.) is an advantage

Experience:

Minimum 2-3 years of company secretarial experience

Proven experience working with Hong Kong listed companies is essential

Experience in organizing board and committee meetings, preparing announcements, circulars and regulatory filings and maintaining statutory records and handling company secretarial matters for group entities

Experience in handling offshore jurisdictions (e.g. BVI) is an advantage

Knowledge:

Strong knowledge of: HKEX Listing Rules, Companies Ordinance (Cap. 622) and Securities and Futures Ordinance (SFO) disclosure requirements

Familiar with (1) Corporate Governance Code and best practices and (2) Procedures for HKEX filings and the Electronic Submission System

Good understanding of compliance requirements for listed issuers and group structures

Skill:

Excellent organizational and time management skills with ability to manage multiple deadlines

Strong drafting skills (e.g. minutes, resolutions, announcements)

Attention to detail and high level of accuracy

Good communication and interpersonal skills (ability to liaise with regulators and external advisors)

Proficient in Microsoft Office applications. Experience with board portal systems is a plus

Others:

High level of integrity, professionalism and confidentiality

Strong sense of responsibility and accountability

Ability to work under pressure and meet tight regulatory deadlines

Proactive, self-motivated and willing to take ownership of tasks

Good command of written and spoken English and Chinese (including Putonghua preferred)

Responsibilities:

Provide assistance to Company Secretary to ensure corporate compliance with HKEX Listing Rules, Companies Ordinance (Cap. 622), and other applicable regulations

Handle preparation and submission of announcements, circulars, and notices via HKEX Electronic Submission System (ESS), annual and interim reports

Monitor and ensure timely disclosure of inside information and other regulatory filings

Liaise with HKEX, SFC, share registrar, auditors, and external legal advisers

Provide assistance and support on organizing and coordinating board meetings and board committee meetings (Audit, Remuneration, Nomination, etc.)

Assist and support preparation and distribution of Agendas, board papers, and meeting packs

Handle full spectrum of company secretarial duties for the listed company and its subsidiaries

Maintain statutory books and registers

Prepare and file annual returns, changes in directors, company secretary, or registered office and other corporate documents.

Provide support on share allotments/transfers

Coordinate execution of agreements and corporate actions

Manage company secretarial databases and filing systems. Ensure proper execution and safekeeping of corporate documents

Handle routine enquiries relating to company secretarial matters

Assist in ad hoc projects, transactions, or corporate exercises (e.g. restructuring, financing, M&A)

Working Hours:

5-day work

Working Location:

Kowloon Bay