Facilities Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities

Asset Management：

Asset Lifecycle Management: Manage the full lifecycle of client assets (FF&E, equipment, appliances). Ensure timely registration of new assets （within 3 working days）, track status changes, and handle disposal procedures.；

Process & Compliance: Develop and implement approved asset management workflows. Ensure strict compliance with local regulations and client policies, utilizing barcode tracking technology for accurate data integrity and system security.

Inventory & Auditing: Conduct annual physical inventory counts to ensure reconciliation between records, tags, and physical assets (账、卡、物相符). Maintain comprehensive asset archives and detailed ledgers for audit readiness.

Policy Optimization & Reporting: Establish and refine policies for asset storage, usage, and lending to maximize asset utility. Perform regular inspections, generate variance reports, and escalate issues to relevant stakeholders.

Administrative & Operations Support：

Provide administrative support to the Client, including drafting correspondence, managing daily operations. Handle routine office tasks such as printing, copying, filing, and document binding.

Provide professional bilingual (Chinese/English) guided tours for visitors, showcasing the facility’s features and operational standards

Prepare monthly operation reports and other ad-hoc reports related to the scope of responsibilities, ensuring data accuracy and timely submission

Assist with departmental data organization and archival work. Perform other duties as assigned by the line manager

Required Knowledge and Skills:

Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Proven experience in creating high-quality bilingual (Chinese/English) reports and presentations with strong aesthetic sensibility. Possesses excellent writing skills and the ability to produce professional, polished content

Excellent oral and written communication skills in both Chinese and English

Meticulous and detail-oriented with strong comprehension and summarization skills. Agile thinkers with a strong sense of responsibility, high execution capability, and strict adherence to confidentiality protocols.

Strong logical thinking, data analysis, and forecasting abilities. Excellent organizational, coordination, and interpersonal skills with a collaborative team spirit. Proficient in managing business relationships and executing corporate events

Quick learner with the ability to react swiftly to changing situations. Capable of handling tasks independently, efficiently, and promptly. Strong time management skills and the ability to perform well under pressure.

Qualifications and Education:

Bachelor’s degree in FM, Administration, Logistics, or a related field.

Experience in asset management, facility operations within a corporate environment or professional services firm (e.g., IFM provider). Experience in managing FF&E (Furniture, Fixtures, and Equipment) is highly preferred.

Good command of Microsoft office software.

Previous exposure to a multicultural environment.

位置
现场员工 –Shanghai, China

Job Tags:

如果您对此职位有兴趣，欢迎您申请该职位，我们期待有机会能和您进行进一步的沟通！

关于JLL

200多年来，作为全球领先的商业地产服务和投资管理公司，仲量联行（纽交所交易代码：JLL）始终致力于协助客户投资、建造、租赁和管理各类办公、工业、酒店、住宅和零售等物业。作为《财富》500强企业，公司2023财年收入达 208亿美元，业务遍及全球80多个国家，员工总数超过 106,000人。我们秉承“塑造房地产的未来，让世界更美好”的企业宗旨，整合全球平台资源并深耕本地市场，携手客户、员工和社群“向光而为”。JLL是仲量联行的品牌名称以及注册商标。更多信息请浏览 jll.com

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