Admin Assistant

JOB SUMMARY

Provides support to Managing VP, Commercial, GC. Performs other related tasks as assigned by management & team. Complies with the company policies and procedures.

CANDIDATE PROFILE

Skills and Competencies

• Excellent level of English & Chinese is essential (verbal and written).

• Knowledge of Marriott International Key Brands and Strategies with a strong administrative background - able to work on their own initiative, ability to effectively communicate with guests, owners and co-workers. Flexibility of role dependent on business needs.

• Strong customer development and relationship management skills.

• Ability to design and implement successful tracking of documents and spreadsheets.

• Knowledge of all Marriott Lodging products, cultures and brand strategies,

• Ability to manage and balance own time.

• Strong communication skills (verbal, listening, writing).

• Strong organizational skills.

• Proactive and reliable.

• Ability to use standard software applications such as Word, Excel and PowerPoint.

• Ability to assist in preparation of quality PowerPoint presentations.

• Ability to develop and maintain relationships e.g. associates, customers, owners.

• Able to use initiative and work under minimal supervision.

CORE WORK ACTIVITIES

• Maintains diaries and schedules appointments and meeting for Managing VP

• Coordinates venue, agendas and minutes for various meetings.

• Coordinates all travel and hotel accommodation arrangements.

• Coordinates Team meetings.

• Composes, produces and signs correspondence on routine matters – with specific permission, sign for manager and release

• Assists with the design and preparation of statistical reports as required.

• Creates and maintains shared folders and team performance tracking documents.

• Produces and distributes team correspondence, presentations and other related documents as required.

• Assists Vice President and team in preparation of various presentations/ reports/ updates.

• Sets up conference calls.

• Files and forward-traces a variety of documents.

• Maintains office supplies for area.

• Processes expense reports.

• Takes meeting minutes as requested.

• Tracks team vacation.

• Maintains, collates and distributes all relevant activity reports.

• Responds to various requests for help and information.

• Performs other related tasks as assigned by management.

• Complies with the company policies and procedures.