Administrative Assistant

工作内容
We are currently looking for a highly organized and proactive Administrative Assistant to join our Administration team.The Administrative Assistant will play a key role in ensuring the smooth day-to-day operation of our offices by managing administrative resources, coordinating accommodation and transportation, supporting foreign employees with administrative procedures, and maintaining an efficient and well-organized working environment.This position offers the opportunity to work in a fast-growing international environment, collaborating with Moroccan and international teams and supporting the development of TINCI Morocco's operations.
Position OverviewThe Administrative Assistant will provide comprehensive administrative and logistical support to the organization and will be responsible for:
Managing office supplies, administrative purchases, and inventory
Coordinating airport transfers and employee/visitor transportation
Supporting residence permit procedures for foreign employees
Managing hotel reservations and relationships with partner hotels
Monitoring office cleanliness, hygiene, and general working conditions
Managing contracts, official documents, and administrative archives
Coordinating meeting rooms and welcoming visitors
Supporting various administrative activities according to business needs
Ensuring strict confidentiality of company and employee information

任职条件
Main Responsibilities1. Office Supplies & Administrative ResourcesManage the procurement, reception, distribution, and inventory tracking of office supplies and administrative materials.Establish and follow appropriate procedures for supply management to ensure the availability of necessary resources, proper stock control, and full traceability of administrative materials.2. Airport Transfers & Welcome KitsOrganize and coordinate airport transfers for employees, visitors, and international guests.Prepare and manage welcome and installation kits for new employees and newly arrived international staff in Morocco, ensuring that all necessary items and information are available upon arrival.3. Residence Permit & Administrative Procedures for Foreign EmployeesSupport foreign employees residing in Morocco with their residence permit procedures.Collect and prepare the required documents, coordinate submissions and follow-ups with external service providers and relevant authorities, and regularly communicate the status of ongoing procedures.4. Hotel Management & Accommodation CoordinationManage hotel reservations with partner hotels according to business and employee requirements.Coordinate accommodation arrangements for employees, visitors, and international staff.Review hotel invoices, statements, and account records to ensure accuracy, compliance, and proper documentation.5. Office Hygiene & Working EnvironmentMonitor the cleanliness, hygiene, and general condition of the office premises.Coordinate cleaning services and other necessary interventions to maintain a clean, safe, comfortable, and professional working environment.6. Administrative PurchasingHandle day-to-day purchases of office supplies, consumables, essential items, and other administrative materials.Request quotations, coordinate supplier selection, follow up on orders and deliveries, and ensure that all purchasing-related documents and expenses are properly recorded and maintained.7. Document Management & ArchivingManage the filing, registration, archiving, and secure storage of company contracts, agreements, official documents, and other documents bearing the company stamp.Implement standardized document management practices to ensure document integrity, traceability, confidentiality, and easy access when required.Maintain records of document movements, including document submissions, withdrawals, consultations, and returns.8. Meeting Rooms & Visitor ReceptionManage meeting rooms and ensure that they are properly prepared before meetings and business events.Welcome, guide, and assist clients, partners, visitors, and other guests.Provide the necessary logistical and administrative support for meetings, visits, and reception activities.9. Confidentiality & Information SecurityStrictly comply with company policies and procedures regarding confidentiality.Ensure the proper protection of contracts, administrative documents, employee information, and other confidential company information.Prevent unauthorized disclosure, access, or use of sensitive information.10. General Administrative SupportProvide administrative support to different departments according to business needs.Perform other administrative duties and assignments as requested by management to support the smooth operation and development of the company.
Profile RequirementsEducation & Background(Bac+2) in:
Business Administration
Commerce
or another relevant field
Experience
Fresh graduates with strong potential and a proactive mindset are welcome to apply
2–3 years of experience in administration, HR, office management, or general administrative functions is an advantage
Previous experience in a Moroccan company, particularly in administration, HR, or dealing with public administrations, is preferred
Experience working in an international company, particularly a Chinese company operating in Morocco, is a strong advantage
Technical Skills
Good command of Microsoft Office, particularly Word and Excel
Strong organizational and document management skills
Ability to manage administrative records and archives systematically
Familiarity with administrative procedures and public administration processes in Morocco is an advantage
Good understanding of purchasing, supplier coordination, and invoice follow-up
Ability to manage multiple administrative tasks simultaneously
Competencies
Strong organizational and time-management skills
Excellent attention to detail and accuracy
Strong communication and interpersonal skills
Proactive and solution-oriented mindset
Ability to coordinate with multiple internal and external stakeholders
High level of discretion and confidentiality
Ability to work independently while also collaborating effectively with different departments
Strong sense of responsibility and ownership
Flexibility and adaptability in a fast-growing international environment
Ability to work under pressure and manage multiple priorities
Preferred Qualifications
Previous experience in administration, HR, office management, or employee services
Experience dealing with Moroccan public administrations and administrative procedures
Experience supporting foreign employees or expatriates in Morocco
Experience in an international or multicultural working environment
Experience working with Chinese companies or Chinese colleagues in Morocco is an advantage
Knowledge of Moroccan administrative and residence procedures is a plus
Good interpersonal skills and a strong customer-service mindset