Assistant Back Office Manager-HR System

How You Will Contribute:

Requirement Translation & Implementation: Understand HR organizational structure and business processes, maintain effective communication with the HR department, translate business requirements into system functional requirements, and manage requirement changes and implementation.

Project Planning & Management: Develop detailed project plans, including timelines, milestones, resource allocation, and budgets, and define project objectives and scope in consultation with relevant users.

Vendor Management: Manage vendors to ensure high-quality services and solutions are delivered in accordance with project requirements, and regularly evaluate vendor performance to ensure smooth collaboration.

Risk Identification & Response: Identify and assess potential risks in the project, formulate risk mitigation strategies to ensure the project stays on schedule, continuously monitor project status, and respond to unexpected situations in a timely manner.

Quality Assurance & Testing: Ensure project deliverables meet quality requirements, organize or participate in system testing and user acceptance testing, and guarantee system stability and reliability.

AI Adoption & Promotion: Lead the review of existing workflows within the HR domain, identify processes that can be optimized or replaced by AI, design new human-AI collaboration operating models, and drive their implementation. Develop tiered adoption strategies tailored to different groups (e.g., employees, managers, HR) to promote the practical use of AI tools in daily work. Establish a data-driven usage measurement system to continuously optimize adoption strategies and product experience.

Role Qualifications:

Project Management Experience: Minimum 5 years of IT project management experience. Experience in large-scale HR digitalization project implementation is preferred.

Education: Bachelor's degree or higher in Computer Science, Information Management, Human Resources, or a related field.

Project Management Competencies: Familiar with project management processes and methodologies (e.g., Agile development, PMP, etc.). PMP certification is preferred. Excellent project planning, monitoring, control, and risk management skills.

HR Systems Knowledge: In-depth understanding of HR digital systems, familiar with related technical architectures and solutions (e.g., SAP, Peoplesoft, Workday, etc.).

Communication & Coordination: Excellent communication and coordination skills, able to communicate effectively with project stakeholders at different levels. A team player with the ability to handle complex interpersonal and project management issues.

Analytical & Problem-Solving Skills: Strong analytical and problem-solving skills, able to work independently under pressure, respond quickly, and handle unexpected situations.

Documentation Skills: Ability to prepare project documents and reports clearly and accurately, including project plans, progress reports, and risk analysis.

AI Knowledge & Practice: Clear understanding and hands-on experience of AI applications in office, management, and business scenarios. Strong learning ability and curiosity, passionate about AI technology and organizational change, and able to adapt quickly to change.

Language Proficiency: Good command of spoken English. Experience in English-speaking projects is preferred.