Senior Company Secretarial Officer

As an international division of HKT (SEHK: 6823), Hong Kong’s premier telecommunications provider, PCCW Global operates a diverse global business footprint spanning Asia Pacific, Europe, Africa, the Middle East and the Americas. Global legal team plays a key role in ensuring strong governance and compliance across all regions.

We are seeking an experienced professional to provide corporate secretarial support across our entities in the UK, EMEA and the Americas.

The successful candidate will join a dynamic international legal & corporate secretarial function and will report directly to the Chief Legal Counsel based in Hong Kong.

Your new role

Maintain corporate records and databases for entities in the UK, EMEA and the Americas

Assist in coordinating and organizing board, shareholders and other corporate meetings, including arranging logistics and preparing meeting materials

Monitor key filing and reporting deadlines and coordinate submissions with relevant parties

Work with external corporate secretarial agents and service providers across multiple jurisdictions and track related service fee payments

Coordinate document execution and signature collection processes

Support requests for entity information and corporate documentation from banks, customers and business partners

Collaborate with Global Legal, Finance, Tax, HR and other teams on corporate administrative and coordination processes, as required

To succeed in this role

Degree or diploma in Corporate Governance and Management, Business Administration, or a related discipline

5-8 years of experience in corporate secretarial or administration, entity management, or a similar business support function (experience with UK/EU entities is a strong advantage)

Experience working with external service providers or corporate secretarial firms, particularly in relation to UK and/or EU entities, is an advantage

Good understanding of corporate structures, entity administration, and governance practices

Good written and verbal communication and interpersonal skills

Proactive, responsible and able to work both independently and as part of a team

Comfortable working in a multicultural and geographically dispersed team environment

Proficiency in MS Office, with strong Excel skills; experience with entity management systems is a plus